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with My Member Software

E-mailings - Digital Newsletters

Is it a lot of work for the volunteers to post all the letters? A waste of paper and postage? Too short a day to post everything?

You can send an e-mailing to all members or to a member group from the membership administration with minimal effort and at minimal cost. For example, think of the digital newsletter, with links to articles on the website or other internet sites. Or sending a reminder for the general members meeting.

The e-mailings can be sent in html or plaintext, depending on your preference.

Standard Joomla mailings

This functionality is standard in Joomla.

Acymailing enterprise, professional e-mail sending

If you want to approach e-mailings more professionally and with more control, we have selected the extensive extension Acymailing Enterprise for the association or club. The most important extras are:

  • Clear dashboard of what you can do with Acymailing;
  • Automatically send the latest news per category to opt-in subscribers;
  • Use a template, only enter the text;
  • Statistics: how many subscribers, how many read, how many bounces.

This extension costs 5 euros ex VAT per month.
We take care of the software updates.

Events

Questions that associations have about the organization and administration of an event for their members (such as an anniversary, lectures or barbecue):

  • The association has been around for 25 years... but how can members register for the party?
  • For the annual barbecue, our association would like to know how many people will be coming, what now?
  • The members want to be able to manage their participation via the website.... where to enter it?
  • We have a symposium with a maximum number of participants.... how do we administer that without much effort?
  • Our staff association organizes many events every year, but the administration and collection of the admission tickets is almost a day's work. How do we automate this?

With the module "RS Events Pro", it is possible for every association to administer events, collect (options are iDeal, Credit Card, Invoice) and communicate to the members. We install this module on request in conjunction with RS Forms Pro.
In other words: members register via a Joomla form, the data is placed in the database, and can be managed from there.

An events calendar can be placed on the homepage, so that members and visitors can see when an event is taking place.

Documents manager

Association documents such as invitations to member meetings, newsletters, decision lists and agendas can be placed on the website as pdf, Word or Excel files, so that your members and board can view them. It is an easy way to distribute information, because you do not have to copy it into articles. The members can also appreciate this because it is also easy to print out. Document management can be done in 2 ways: via the standard media management functionality and via the advanced RS Files or DOCman.

Method 1: Media Management

The documents can be put online in separate directories via the media management function. Then you create an article and link to the document. This is a workable solution to publish documents online.

Method 2: RS Files and DOCman, professional document management

Additional document management capabilities are provided by installing a document management system.
The benefits of using it are as follows:

  • restricting access to those documents for different groups;
  • the step of creating an article with a link to the document is no longer necessary;
  • descriptive data can be stored about a document: description, title, document size, document type, publication date;
  • statistics on download numbers and most popular documents.

We have chosen the excellent RS Files and DOCman for our customers as the standard document management system. Documents can be classified into categories and subcategories, users can upload, download and edit documents. Direct linking can be prevented and thus better protected. The administration interface is the same as the article administrator function of Joomla, so once you can create and edit articles, you can also get started with this document manager.

This extension costs 5 euros excluding VAT per month.
We provide the software updates.

DOCman management

Photo album in attractive galleries

Photos are taken of many events.
Place these afterwards via user-friendly photo album software online on your association website.

Forum for members

Offer your members a private part on a forum, so they can share knowledge that is inaccessible to non-members.

The software we use for this is Kunena.

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